Gmail-Calendar Migration Tip of the Day #6

Happy Tuesday!  What a great day to welcome back all of our students in 2019. Today's tip is super quick!  Check your Gmail SPAM folder.

You will find that Gmail SPAM filters work better at filtering SPAM than our previous Outlook 2010 configuration.  I HIGHLY recommend checking your SPAM filter more frequently over the new few weeks to make sure there are no desired emails going to SPAM.  if you find a wanted email within SPAM, just select it Not Spam and next time it will be delivered to your inbox.  As time goes on, you can check your SPAM filters less frequently.  However, if you think you're missing an email, check your Spam folder first!  Please note: Today's tip is also available as a video tutorial on the WUSD Tech Gmail Migration Playlist.

Here's how to check your SPAM Folder.

1. Visit mail.google.com
2. Locate and click on your SPAM Filter/Folder.  Note: you may have to scroll down your Folder list and/or click more to locate your SPAM Folder.
3. If you see an email that you wish to be in your inbox, Click on it and Report Now SPAM.

If you are experiencing any technical issues with Gmail, please complete a helpdesk ticket so it can be quickly routed to the correct member of our team and addressed.

Gmail-Calendar Migration Tip of the Day #5

I'd like to take this opportunity to officially welcome all our district employees to Gmail! We truly believe that having one integrated system for email, calendar, and files will improve the efficiency and collaboration at all levels of our organization. Supporting only one system, instead of two separate systems for staff and students, will also save us money and help our team better support you!

Today's tip is for anyone already feeling nostalgic for the look of Outlook.  Here's how you can make your Gmail inbox look like Outlook by enabling preview pane.  Please note: This tip is also available as a video tutorial.

1. Visit mail.google.com 
2. Click on the Gear > Settings
3. Under the Advanced Tab > Find Preview Pane and Click Enable
4. Choose Save Changes at the bottom of the page.
5. Now you'll a new button at the top.  Select and choose Horizontal.
6. Now your Gmail inbox looks similar to Outlook.  If you decide you don't like this look, you can always change it back.

If you are experiencing any technical issues with your Gmail, please complete a helpdesk ticket so your inquiry can be quickly addressed by the appropriate member of our tech team.

You can find all of our Gmail Migration Video Tutorial Tips on the WUSD Tech YouTube Channel Gmail Migration Playlist and archived under our Migration Tips on the WUSD Tech Blog.  

Gmail-Calendar Migration Tip of the Day #4

Happy First Friday of the New Year!

In just 3 more days, Gmail will be live for all our WUSD staff.  Additional incremental migrations of data will begin starting later today and will continue through the weekend.  You will notice current data after 12/10/18 begin to populate your inbox in preparation for our final cutover to Gmail on Monday, January 7.  Please note that your district email address will not change.  The only change is that starting Monday, you will send and receive your email via the Gmail interface at mail.google.com rather than launching Outlook.

Today's Tip focuses on how trash is treated differently within Gmail vs. Outlook.

Gmail will automagically empty your trash on a rolling 30-day basis, unlike Outlook which required the user to manually empty the trash. As a result, e know some of our users utilized their Outlook Trash as file storage.  Any emails in your Outlook trash migrated over to Gmail trash and will be deleted after 30 days.  If there are any emails in your Gmail trash that you wish to retain, you will want to remove them from the trash.  Here's how. These steps are alternatively available as a Video Tutorial on the WUSD Tech YouTube Channel Gmail Migration Playlist.

1. Visit mail.google.com
2. Find your Trash in your list of folders.  You may have to scroll down and choose more to reveal your trash folder.
   
   
   
3. If there are emails you wish to retain and not be deleted, select those emails and you can move them back to your inbox.
   
   
   

Moving forward, Gmail has the option to archive email.  This removes the email from your inbox but does not delete it.  Any archived mail can be found under the All Mail Filter/Folder or via search.  To learn more about archived mail, visit the GSuite Learning Center.

Interested in additional training? We have training spots open Today, January 4 and on Monday, January 7.  Register today at bit.ly/fallintogoogle  

Gmail-Calendar Migration Tip of the Day #3

Google Calendar Clean-up

4 more Days until Gmail is live for all WUSD Staff. The migration of data from 11/1/18-12/10/18 has been completed and you will now notice more recent emails in your inbox.  Starting Friday evening, the incremental migration of data post 12/10/18 as part of our final preparations for Gmail to be live for all WUSD Staff on January 7, 2019.

Today's tip focuses on some New Year Clean-up and Organization within Google Calendar.  

Did you know that anytime you create or join a Google Classroom since 2016, a Google Calendar is automagically created?  Also, when we first went Google in 2015, Hapara automagically created calendars for every class.  As a result, you may have extra Google Calendars you no longer need and are cluttering your view.  Here's how you can clean up.  Note: These steps are also available as a video tutorial. 

1. Visit calendar.google.com 
2. At the top, you'll see a calendar with your name.  This is your default calendar.  Any events you create or are invited will populate this calendar.  
3. If you're new to using Google Calendar and see LOTS of extra calendars, you may wish to hide or remove any that are no longer relevant.  Hiding a calendar just removes it from your list of calendars and you can retrieve it and view it again in your settings.  Removing a calendar will permanently delete a calendar.  WUSD Staff since 2015 with students rostered to them will want to remove calendars with names that contain  A LOT of numbers.  These were calendars created via Hapara and the numbers represent course and section codes from Aeries.
4. TO HIDE A GOOGLE CALENDAR: Find the desired calendar on the list > Hover over the name > Click "Meatballs" (The 3 dots) > Choose Hide  (When you hide a calendar you can add it back to your list by visiting your calendar settings.)
5. TO REMOVE A GOOGLE CALENDAR: Find the desired calendar on the list > Hover over the name of calendar > Click the X > Choose Remove Calendar at the prompt.

You can find all our tips as video tutorials on the WUSD Tech YouTube Channel Gmail Migration Playlist and archived under our Migration Tips on the WUSD Tech Blog.  

Interested in additional training? We have training spots open for January 4 and 7.  Register today at bit.ly/fallintogoogle  

Gmail-Calendar Migration Tip of the Day #2

Starred Emails

Happy New Year WUSD Staff!

Starting today you'll begin noticing Outlook emails dated after 11/1/18 begin to appear in your Gmail inbox. Since there are still 5 days until Gmail goes live for all WUSD employees, today's tip focuses on clean-up and preparation of your Gmail inbox. Any emails in Outlook marked important with the red exclamation point, transfer into your Gmail inbox as Starred Emails.  Starred Emails function the same way as Starred Files or Folders within your Google Drive. It provides an easy way to find those emails you deem important, rather than scrolling or searching through your inbox.  It's a new year and you may want to start off anew with starred emails, here's how.

Note: The steps below are also available via video tutorial on the WUSD Tech YouTube Channel Gmail Migration Playlist.

1. Visit mail.google.com
2. Click on Starred Filter (On the left under Inbox)
3. If you have starred emails from a while back that you no longer deem important, you can select all the emails by clicking the checkbox at the top.  It will select all the starred emails on the page and may prompt you to select all the conversations.  
4. If you want to unstar these emails, click the meatballs at the top and choose remove star.  Note: Removing the star does not delete the email.  Those emails will just no longer appear under the starred filter.
5. Once Gmail goes live for All Staff on January 7, you can star important emails for easy access under the Starred Filter.

Want to learn more about starred emails as an organizational or productivity strategy?  Visit the Gmail Help page about Star emails in Gmail  

Interested in additional training? We have training spots open for January 4 and 7.  Register today at bit.ly/fallintogoogle