Gmail-Calendar Migration Tip of the Day #3

Google Calendar Clean-up

4 more Days until Gmail is live for all WUSD Staff. The migration of data from 11/1/18-12/10/18 has been completed and you will now notice more recent emails in your inbox.  Starting Friday evening, the incremental migration of data post 12/10/18 as part of our final preparations for Gmail to be live for all WUSD Staff on January 7, 2019.

Today's tip focuses on some New Year Clean-up and Organization within Google Calendar.  

Did you know that anytime you create or join a Google Classroom since 2016, a Google Calendar is automagically created?  Also, when we first went Google in 2015, Hapara automagically created calendars for every class.  As a result, you may have extra Google Calendars you no longer need and are cluttering your view.  Here's how you can clean up.  Note: These steps are also available as a video tutorial. 

1. Visit calendar.google.com 
2. At the top, you'll see a calendar with your name.  This is your default calendar.  Any events you create or are invited will populate this calendar.  
3. If you're new to using Google Calendar and see LOTS of extra calendars, you may wish to hide or remove any that are no longer relevant.  Hiding a calendar just removes it from your list of calendars and you can retrieve it and view it again in your settings.  Removing a calendar will permanently delete a calendar.  WUSD Staff since 2015 with students rostered to them will want to remove calendars with names that contain  A LOT of numbers.  These were calendars created via Hapara and the numbers represent course and section codes from Aeries.
4. TO HIDE A GOOGLE CALENDAR: Find the desired calendar on the list > Hover over the name > Click "Meatballs" (The 3 dots) > Choose Hide  (When you hide a calendar you can add it back to your list by visiting your calendar settings.)
5. TO REMOVE A GOOGLE CALENDAR: Find the desired calendar on the list > Hover over the name of calendar > Click the X > Choose Remove Calendar at the prompt.

You can find all our tips as video tutorials on the WUSD Tech YouTube Channel Gmail Migration Playlist and archived under our Migration Tips on the WUSD Tech Blog.  

Interested in additional training? We have training spots open for January 4 and 7.  Register today at bit.ly/fallintogoogle