Gmail-Calendar Migration Tip of the Day #21

Did you know you can customize which labels/folders you see on your left menu? If you are tired of scrolling on the left menu to click more and having to scroll more up and down to locate your SPAM or Trash or another Label, then this tip is for you!

Here's how you can personalize exactly what you see on the left menu bar.

1. Visit the Gear > Settings 
2. Click on the Labels Tab
3. Under Systems Labels, click Show for any Labels you want to appear at the top of the left menu OR click hide for any labels you don't want to appear at the left menu. (Anything you hide means you'll have to click More and scroll to find that label)
   

For experienced users, I would show any label you use frequently. It will save you time and energy as you navigate your email. If you don't use a particular label frequently, click hide. This will preserve your menu real estate for your most frequently used items.

For new users, show them all and try it out for a week or two and then decide which ones you want to keep and which ones you want to hide. Remember hiding doesn't delete anything, it just means you'll have to click more and scroll a bit to find that label.

If you are experiencing any technical issues with Gmail or Calendar, please complete a helpdesk ticket and remember all these tips are archived on the WUSD Tech Blog.

Gmail-Calendar Migration Tip of the Day #20

Since Gmail has been live for several weeks now, have you had the experience of clicking on an email link within Aeries, a website, or another program only to have Outlook open?

If this has happened to you, this means you need to update your default email application to Gmail.

Here's a help document that walks you through how to make your default email Gmail on Windows 10 machines. (Substitute WUSD Account anywhere you see FNU Account in this help document.)

Gmail-Calendar Migration Tip of the Day #19

Gmail does not offer a native real-time spell check.  It does offer the option to check your spelling by clicking on the meatballs at the bottom of your message and choosing Check Spelling.

Will you remember to do this for each email you send?!?!?

I recommend installing the Chrome Extension Grammarly instead. This is a freemium extension that provides real-time spelling and grammar check within Gmail and anything else within Chrome. Once you install and sign-up using Google, you will get an occasional email from them encouraging you to upgrade for a fee.  This is not necessary.  Enjoy the free features like spell check and when you see the red line choose the appropriate suggestion that shows you what you meant to type initially.

Gmail-Calendar Migration Tip of the Day #18

Did you know you can snooze an email, almost like an alarm clock? What's even better than an alarm clock is that you can customize the "snooze" period for each snoozed email. This is a great feature for those emails that require action sometime in the future, perhaps when you have additional information or closer to a deadline. When you snooze an email, it will disappear from your inbox and appear at the top of your inbox as unread at the date/time you set.

Give the snooze feature a try, using this email! Here's how.

1. At the top of this email, click the snooze button (it looks like an alarm clock).
2. Choose the date/time you'd like the message to appear at the top of your inbox. Note: that it will suggest some dates/times for you or you can customize by picking your own date/time at the bottom.
   
3. You're done! The email is now snoozed and will reappear at the top of your inbox at the time you selected. You can easily find any snoozed emails before they reappear in your inbox by clicking the Snoozed filter on the left menu bar
   

Please note: The Snooze feature only appears if you have conversation view enabled. If you disabled conversation view, you won't see the snooze feature.

If you are experiencing any technical difficulties with Gmail, please complete a helpdesk ticket.

Gmail-Calendar Migration Tip of the Day #17

Today's tip focuses on the appearance of emails within your inbox.  The default is conversation view.  This means that your emails will be grouped together as a thread.  As people reply to an email, those responses will be grouped together in your inbox with the most recent email response appearing at the bottom of the conversation thread.  If you are a fan of your email responses grouped together as a conversation, there is nothing to change.  

If you prefer to see your email in the order it is received, regardless of topic, and not grouped together as a conversation, you can turn conversation view off.  To turn off conversation view, visit the gear > settings and in the general tab, scroll down to conversation view > turn off and save changes. 

Bonus Tip for Conversation View Fans!

If you don't like how conversation view puts the most recent response at the bottom of the conversation you may want to install and try out the Gmail Reverse Conversation Chrome Extension.  This will reverse the order of emails within a conversation and put the most recent response on top.  Try it out and if you don't like it, you can always uninstall this extension by following the steps on this support page.

If you are experiencing any technical difficulties with Gmail, please submit a helpdesk ticket.